Mobile data capture was implemented by Taranaki District Health Board (TDHB) with their Public Health Nurses in 2015. This is their summary report on the key benefits and learnings – 3 years on. The full 7 page report which outlines all the solutions developed, how issues were managed, and the development processes implemented, can be provided. Apply
Mobile Data Capture
“There’s been many hurdles during our project – the key to success has been an absolute partnership between our clinical people and our IT team to build something that will save time and improve patient safety.” Brett Greiner, ICT Services – Project Manager Taranaki DHB
THE BENEFITS
FASTER DATA CAPTURE: Patient demographics and address information can be securely pulled from the Patient Administration System (PAS) and nurses/therapists no longer need to re-enter patient information into spreadsheets used for reporting, or wait for an available computer in the unit.
CARING FOR OUR PEOPLE & ENVIRONMENT : Nurse/therapists no longer need to carry heavy suitcases loaded with patient paperwork or travel back to base to pick up forgotten files and replenish forms by photocopying.
IMPROVED DATA ACCESS & VISIBILITY: Completed patient forms provide a verified match to the details in PAS and staff across the Midlands network can easily lookup clinical results and documents – enabling timely clinical sign-off and data veracity.
SAVINGS ESTIMATED $60,000+ P/A: Migrating 10 Public Health Nursing paper forms to electronic forms is estimated to save the Taranaki DHB more than $60,000 per year in data entry and consumables alone. Although yet to be projected, the same cost savings is likely with the recent migration of 22 Child Physical Therapy paper forms. Four tailored processes have been developed to manage the way all 32 forms are validated, signed-off and edited collaboratively. The benefits of capturing patient information digitally extends beyond financial – Taranaki DHB reports improved clinical workflows and better patient privacy, safety and point of care.
THE LEARNINGS
Team Leader : Taranaki Public Health Service
PLANNING & COLLABORATION : Early engagement with clinical teams for clarity on requirements with regular discussion to understand limitations, decode issues and validate forms. Monthly highlight reports kept all stakeholders informed , invested to make time outside their busy day-today work an act as champions to drive internal change. A strong partnership with the technology provider ensured a commitment to sourcing alternative, fit-for-purpose solutions.
TRAINING & SUPPORT: Smart device technology assistance to help nurses/therapists make full use of the form capabilities and wider device services on offer such as calling, GPS/maps, email, calendar appointments, internet for training and resources, photos and video.
INVESTIGATION & TESTING : Ongoing analysis to widen understanding, simplify and reduce forms and deliver a better solution. Plus regular user, application and integration testing to identify issues.
S O L U T I O N A D V A N T A G E S
- No coding required
- Easy-to-use interface for conversion
- Accepts any data type
- Integrates into systems
- Device neutral
ABOUT THE SOFTWARE PLATFORM | Developed in 2007 by the Kinross Group, the Application Messaging Platform (AMS) provides a way to easily convert work processes and data capture for use on mobile devices. AMS is transforming the way businesses operate, including those in the health, rural industries, transport, property, service, construction and government sectors.
The TDHB full report is available by contacting Ruth: ruth@ams.io | +6421547346.
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